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2024 Annual Kentucky Registration of Students who are Legally Blind and Visually Impaired

Attn: Directors of Special Education and Teachers of the Visually Impaired

This is the official request for the annual registration of legally blind students under the Federal Act, "To Promote the Education of the Blind,"

Beginning in 2024, the American Printing House for the Blind (APH) will institute a modified definition of blindness for the purpose of carrying out the Act to Promote the Education of the Blind. In the 2024 Census for students to be eligible for registration in the Federal Quota Program, they MUST meet the following criteria:

Meet the definition of blindness (MDB)—a central visual acuity of 20/200 or less (using a Snellen chart or an acuity determined in Snellen equivalents) in the better eye with the best correction or a peripheral field of vision no greater than 20 degrees,

OR

Function at the definition of blindness (FDB)—when visual function meets the definition of blindness as determined by an eye care specialist (ophthalmologist or optometrist) or a medical doctor such as a neurologist. Students in this category manifest unique visual characteristics often found in conditions referred to as neurological, cortical, or cerebral visual impairment (e.g., brain injury or dysfunction).

IF NEITHER are met, students may also be eligible because they:

Qualify under the Individuals with Disabilities Education Act (IDEA) definition of blindness: an impairment in vision, that, even with correction, adversely affects a child’s educational performance

Students in an early intervention program or in grades preschool through programs of less than college level, must be enrolled in your school district or with your agency as of the first Monday in January of the current school year (i.e., January 1, 2024).

  • There is NO chronological age limit for eligibility.  The federal law limits registration to persons working at less than college level, but places no restriction on the ages of eligible students.
     
  • Eligible infants and preschool children can be registered if they are enrolled in a formally organized, regularly scheduled educational or training program and have a written education plan.
     
  • Homebound students can be registered if they are enrolled in a formally organized, regularly scheduled educational or training program and have a written education plan.
     
  • Students can be eligible if enrolled in home school programs that meet guidelines and/or procedures in effect within each individual state.  Students must have a written education plan.
     
  • Students must be currently working at less than college level.

You will need the following documents to complete the Federal Quota Registration. They can be accessed by clicking on these links:

Certificate of Enrollment

Definitions of "Legally Blind," and "Visually Impaired" and Explanation of Abbreviations

Parent Consent to Release Student Information Form for Students Attending Public Schools

Parent Consent to Release Student Information Form for Students Attending Private Schools and/or Agencies, or Home Schools 

KIMRC New Student Enrollment Form (complete only if student has never been registered with the KIMRC)

All students included on the Certificate of Enrollment must have a signed Parent Consent to Release Student Information Form on file with the KIMRC. NO STUDENT WILL BE REGISTERED WITHOUT A PARENT CONSENT TO RELEASE STUDENT INFORMATION FORM. If your student(s) already has a Parent Consent Form on file with the KIMRC, it is not necessary to resend it to the KIMRC. If a student is an adult (18 or older) and is his/her own guardian, you do not have to get parent permission.  In these cases, if the student is subject to FERPA and IDEA, the student will need to provide permission for release of personally identifiable information (PII).

 

Students are no longer required to have a medical eye report for FQ eligibility. However, it is still best practice to have one, and it is still your responsibility to ensure students qualify and therefore an initial eye report or doctor’s note could be helpful in case of an audit.  If you collect eye reports from your students, you may still submit the KIMRC Eye Report Form to the KIMRC.

 

Please complete and print the Certificate of Enrollment (COE). Here are instructions for completing the COE:

Students should be listed in alphabetical order by last name. Be sure to include the student’s date of birth and current grade level.

  • If a student Meets the Definition of Blindness (MDB) or  Functions at the Definition of Blindness (FDB), you must type MDB or FDB on the COE. 
     
  • If the student qualifies under Individuals with Disabilities Education Act Definition of Blindness (IDEA), you must type IDEA on the Form.
     
  • CHECK ONLY ONE BOX in the “How Served” column for each student on the COE. As you know, many students who are blind or visually impaired are served through IDEA in varying categories. If the student is being served through an IEP, check “VI Only” if no other disability has been identified. Check “VI Multiple” if the student has a visual impairment in addition to any other type or combination of disability (e.g., VI+FMD, VI+LD, DB, VI+ MMD, VI+DD, etc.). Some students are provided adaptations/ modifications through a 504 Plan, if so, please check that box. For students who are home-schooled, are served in private or other type of school setting, or receive large print textbooks, or not, without accommodations being documented in any way, please check “Other.”
     
  • It is also very important that you indicate both the Primary Reading Medium (V=Visual, B=Braille, A=Auditory, S=Symbolic, Pre=Prereader) and the Secondary Reading Medium (V=Visual, B=Braille, A=Auditory, NA=Not Applicable) on the COE. Please remember that you may not duplicate a reading medium in the primary and secondary reading media columns. Also, if you list the Primary Reading Medium as Prereader or Symbolic, the Secondary Reading Medium must be listed as Not Applicable. If you have marked the primary or secondary reading media as B=Braille, you must indicate which math and science code each braille reader will use (UEB Only or UEB with Nemeth Code).
     
  • You must indicate the Primary Instructional Language of the Learner. This is the language that is used to provide instruction to the student in the classroom. This should be done in the Student & Language Column. The language categories are: English (E), Spanish (S) or Other (languages other than English and Spanish) submitted to you when you gather your data: e.g. Spanish, ESL, etc.)
     
  • If there are no students enrolled in your district, agency or home school that qualify for FQ, please return the “Certificate of Enrollment” marked "NONE" and sign and date it.

 

The Certificate of Enrollment must be completed, signed and returned to the KIMRC on or before March 15, 2024. Email, fax, or mail the completed forms to:

Kentucky Instructional Materials Resource Center
1867 Frankfort Avenue
Louisville, KY 40206
Fax: 502-897-8737
Email: KIMRC Resource Specialist

It is very important that all Kentucky students who are blind and visually impaired are included in this annual registration. It is through this process that funding allocations are determined to provide accessible textbooks and specialized educational aids for your students.

If you have any questions regarding the procedures for registering your students, email KIMRC Resource Specialist or call 502-897-1583, ext. 7108.